Pilot Program Open

12 of 50 pilot spots remaining

Early participants get 50% lifetime discount • Closes March 31, 2026

Spots filled
Closing March 31, 2026
Built for MGL Chapter 30B

One-click audit packets for Chapter 30B purchases

ProcureTrail sits next to Munis, PeopleSoft, or eFinance and generates a complete procurement file (PDF + logs + attachments) you can attach to your ERP record.

Starting at $167/month for small districts. No credit card required.

Start Free TrialSee Sample OutputTalk to Sales
No credit card required
Setup in 5 minutes
Works with your ERP
Inspector General Compliant
MASBO Guidelines Aligned
Chapter 30B Documentation Standard

Transparent, district-size pricing

Starting at $167/month. No credit card required for trial.

Small Districts
$167/mo
<1,000 students
Medium Districts
$333/mo
1,000-5,000 students
Large Districts
$500/mo
5,000-10,000 students
See Full Pricing

The procurement problem you know too well

When the auditor asks for documentation on that $25,000 purchase, where do you look?

Without ProcureTrail

  • Scattered documentation

    Emails, PDFs, and screenshots across inboxes and shared drives

  • Missing quote evidence

    Can't prove you contacted 3 vendors when auditors ask

  • Audit anxiety

    Hours spent reconstructing procurement files under pressure

  • Personal liability exposure

    Your signature on non-compliant procurements puts you at risk

With ProcureTrail

  • One exportable packet

    PDF summary + logs + attachments in a single ZIP file

  • Complete solicitation trail

    Every vendor contact logged with dates and outcomes

  • Audit confidence

    Attach the packet to your ERP and you're done

  • Liability protection

    Defensible documentation proves you followed the law

The stakes are real

What's at risk without proper documentation

Massachusetts districts face serious consequences for procurement violations. Signing authorities bear personal responsibility.

$18M+

Deficit from audit failures

Real Massachusetts districts have faced multi-million dollar deficits after procurement violations

Personal

Signing authority liability

Superintendents and CFOs carry personal liability for non-compliant procurements they authorize

Public

Committee exposure

Audit findings are presented publicly to School Committees, affecting careers and reputations

State

Oversight intervention

Repeated violations can lead to state receivership and loss of local control

ProcureTrail creates defensible documentation

Every procurement has a timestamped audit trail that proves Chapter 30B compliance was followed. Your signature is protected by evidence.

What You Get

Built for audit confidence

ProcureTrail creates the documentation you need to demonstrate Chapter 30B compliance.

Defensible Documentation

Every procurement has a timestamped audit trail that proves compliance

One-Click Export

Generate auditor-ready packets in seconds, not hours

No Integration Required

Works alongside Munis, PeopleSoft, or eFinance - attach exports to your ERP

Platform Metrics

8 hrs
Average time saved per procurement
100%
Audit documentation compliance
5 min
Setup time required
See exactly what you get

The audit-ready export

One ZIP file with everything an auditor needs. Download it, attach it to your ERP, done.

procurement-FY26-0042.zip
Packet.pdf48 KB
SolicitationLog.csv2 KB
QuoteLog.csv1 KB
EventLog.csv3 KB
attachments/3 files
View Interactive Sample
Packet.pdf

Sample School District

Procurement Packet

#FY26-0042

Details

Title: Classroom Technology

Amount: $15,500

Status: APPROVED

Quotes (3)

TechSupply Co$16,200
EduTech Direct ✓$15,500
SchoolGear Plus$17,100

From request to audit-ready in 4 steps

ProcureTrail guides your quote-lane workflow with built-in documentation at every step.

01

Create

Enter procurement details and estimated amount

02

Solicit

Log vendor contacts and track responses

03

Award

Select vendor with justification if needed

04

Export

Download ZIP and attach to ERP record

See detailed walkthrough

Works alongside your ERP

Export the packet and attach it to your record. No integration required, no IT tickets.

Munis
PeopleSoft
eFinance

Massachusetts procurement thresholds

ProcureTrail identifies the correct lane based on amount and guides you through requirements.

Simple Purchase
<$10K

No formal quotes required. Document and proceed with sound business practices.

  • Basic documentation
  • Fast approval
Quotes Required
$10K–$100K

Must solicit 3 quotes. Document all vendor contacts including non-responders.

  • 3+ solicitations
  • Award justification

ProcureTrail focuses here first

Formal Bid
>$100K

Sealed bid or RFP process. Documentation-only support in ProcureTrail.

  • Document storage
  • Binder export
Common Questions

Questions from district finance teams

Everything you need to know about ProcureTrail.

ProcureTrail creates a complete, timestamped audit trail for every procurement. When you sign off on a purchase, you have documented evidence that proper Chapter 30B procedures were followed - vendor solicitations logged, quotes compared, and award justification recorded. This defensible documentation demonstrates your fiduciary duty was met and protects you if questions arise during audits.
Yes. ProcureTrail's export packets are designed to meet Massachusetts Inspector General requirements for procurement documentation. Each packet includes solicitation logs with timestamps, quote comparisons, award justifications, and a complete event history - exactly what state auditors expect to see for Chapter 30B compliance.
ProcureTrail makes compliance reporting straightforward. You can export individual procurement packets showing the complete audit trail, or generate reports showing all procurements with their compliance status. When Committee members ask about specific purchases, you have instant access to documented proof that proper procedures were followed.
No. ProcureTrail is a sidecar that sits alongside Munis, PeopleSoft, eFinance, or any ERP system. It generates documentation packets that you export and attach to your ERP records. Your ERP remains your system of record for financial transactions.
5 minutes. Seriously. Import your vendor list (or start fresh), set your district preferences, and start tracking procurements. No IT involvement required, no integration work, no complex configuration.
Yes. ProcureTrail uses bank-level encryption (AES-256), is SOC 2 compliant, and hosted on secure AWS infrastructure. Your data is isolated, backed up daily, and never shared with third parties. We take security seriously.
Perfect! Keep your process. ProcureTrail just documents it automatically as you go. It's designed to follow the natural workflow you already use - we're not trying to change how you work, just make documentation effortless.
ProcureTrail is built specifically for Massachusetts Chapter 30B procurement. The workflow matches what you already do: create procurement, log vendor contacts, capture quotes, award, export. Most users are productive in under 10 minutes.
ProcureTrail works with any ERP system. The export is a standard ZIP file with PDF summary and CSV logs that you can attach to any system. No integration required - just download and attach.
Yes! Start a free trial with no credit card required. Create a few test procurements, export sample packets, and see if it fits your workflow. The trial includes all features so you can evaluate the full product.
Pilot participants get 50% off their first year pricing, locked in forever as long as you remain a customer. You'll also get priority support and early access to new features.
View all frequently asked questions

Ready to build audit-ready packets?

Join Massachusetts school districts creating defensible procurement documentation.

Start Free Trial
No credit card required
Talk to Sales
For districts 500+ students
Download PDF
For committee review

No credit card required • Works with Munis, PeopleSoft, eFinance