Preview the Output

Sample Export Packet

This is exactly what ProcureTrail generates—a single ZIP file ready to attach to your ERP record or hand to an auditor.

What's in the ZIP

Click to expand
procurement-FY26-0042-export.zip
MANIFEST.txt(1 KB)

SHA-256 checksums for all files (tamper detection)

Packet.pdf(48 KB)

Complete procurement summary—the document auditors read first

SolicitationLog.csv(2 KB)

Every vendor contact with date, method, and outcome

QuoteLog.csv(1 KB)

All quotes with vendor info, amounts, and dates

EventLog.csv(3 KB)

Timestamped audit trail—who did what and when

Chromebook_Specifications.pdf(124 KB)

Why auditors love this

  • Everything in one place—no chasing files
  • Timestamped trail shows process was followed
  • Solicitation log proves 3+ vendor contacts
  • SHA-256 checksums verify file integrity

Packet.pdf Preview

Packet.pdf

Sample School District

Procurement Packet

#FY26-0042

ID: a1b2c3d4

Policy: MA Standard (v1) | Effective: Jan 1, 2026

Procurement Details

Title: Classroom Technology Supplies

Description: Chromebooks and charging carts for Grade 5

Estimated Amount: $15,500

Lane: Quotes (3 quotes required)

Status: APPROVED

Timeline

Created: Jan 10, 2026

Submitted: Jan 20, 2026

Approved: Jan 22, 2026

Budget & Funding

Funding Source: General Fund

Charge Code: 01-2100-5600

ERP PO #: PO-2026-1847

Quotes (3)

#VendorAmountDate
1TechSupply Co$16,200Jan 15
2EduTech Direct$15,500Jan 16
3SchoolGear Plus$17,100Jan 18

Solicitation Log

#VendorDateMethodResult
1TechSupplyJan 10EmailReceived
2EduTechJan 10PhoneReceived
3SchoolGearJan 11WebReceived

Award Selection

Awarded Vendor: EduTech Direct

Award Amount: $15,500

Lowest Quote: Yes

Generated: Jan 22, 2026, 2:45 PM

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